Just as sports leagues have rule books and computers have instruction manuals, the Boy Scouts of America has its official source for administering advancement in all BSA programs. Scouts and Scouters have long known that the best place to find the most current merit badge requirements is this page on Scouting.org. Note that Scouts must be registered through the time they are working on advancement requirements, but need not be registered thereafter or when their board of review is conducted. 5b. Log into Scoutbook at http://scoutbook.com, with your Scoutbook or my.scouting.org account credentials then navigate to My Dashboard -> Administration -> My Account -> My Connections and click the new "Connect to your Scout" link. Instead, the requirements could be deferred until the Scouts next rank (through Life, but not Eagle). Welcome! Requirements cant be changed. The dates are supposed to match. The 2021 Guide to Advancement clears this up once and for all. (For example: Scout thinks they know how to tie the X knot and is ready to be tested.). Then use the MAIL MERGE feature in Word to create Labels. Note that councils can grant up to six months but dont have to grant the full six months. Gather information for advancement, including merit badge applications and advancement records with dates. August 1, 2022 Changes to Rank Advancement, https://www.scouting.org/program-updates/minor-modifications-to-scouts-bsa-rank-requirements/, Click to change the 2016 requirement to 2022. <iframe src="https://www.googletagmanager.com/ns.html?id=GTM-PCRHNKH" height="0" width="0" style="display:none;visibility:hidden"></iframe> A notification for unit leaders when youth have completed advancements. On March 1, 2022, all temporary changes to Scouts BSA advancement requirementswill expire, and Scouts will return to the original, unmodified requirements. Scoutbook is the BSA's online unit management tool and helps Scouts, parents, and leaders track advancement and milestone achievements along the Scouting trail. A Scout who has completed the requirements for any rank (except Scout rank) then appears before a board of review. This is a Bob Cat or Scout Rank requirement When complete, click advancement, then Bobcat (or Scout for a Boy Scout). We have asked the developers to put in a check so if the BOR date is filled in, the overall completion date must match. ORDirectly: http://advancements.scouting.org. What is the process for rank advancement? NOTE: If you are using Scoutbook for your units advancement, you do not need to use Internet Advancement. On May 7, 2020, as the COVID case counts continued to rise, the BSA introduced a set of modifications to requirements for the Camping merit badge as well as the Tenderfoot, Second Class and First Class ranks. It means the corresponding day six months later.. You could read through it in a single evening and learn quite a bit about the thoughtful and fascinating approach to advancement in Scouting. BTW: scoutbook logs when a requirement is entered and approved; the scouts should be entering the dates as completed not entered. 4. So it doesnt matter what the dates are on the individual rank requirements? This is for scouts. The SUAC has consulted with the national staffer multiple times on this and he has always been consistent. The only time our advancement chair enters data into Scoutbook is when she is given a Blue Card and the SM did not already enter the completion. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. 8.0.0.2 Boards of Review Must Be Granted When Requirements Are Met, 8.0.0.1 Purpose and Timeliness of Boards of Review, 4.2.0.1 Scouting Ranks and Advancement Age Requirements, 4.2.3.5 Unit Leader (Scoutmaster) Conference. You stated, They also put the date that they entered it rather than the date they completed the requirement. This is a concern for me. See below for instructions on how to do that. Merit Badge Counselor Automatic Upload to Scoutbook (SB), Scout Not Matched with A Scout On The Official Roster (SB), Using Your Apple or Google Login ID to Login, How Can I Find Which Troop Members are Merit Badge Counselors? Aaron on Scouting is the official site of Scouting magazine, a Boy Scouts of America publication. I have my scouts sign off requirements in the scout manual with the date the requirement is completed, then either I or and ASM will take the book and enter the dates into Scoutbook. The calendar will appear on the left side under Other calendars. Note: It might take up to 24 hours for changes to show in your Google Calendar. We are linked troop so we share treasurer, committee chair and advancement chair. Its time to experience what Scouting can do for your child. In the Calendar, you can click the gear icon to set which den or patrol calendars are shown. I just found out that a Scouts grade level in Scoutbook is not automatically advanced each year! But the Boy Scouts of America (BSA) doesnt allow our Scout Shop to sell you an award or advancement without proof that your Scout(s) actually earned them. We encourage Scouts or parents to mark items as completed in Scoutbook (some Scouts do not have their own e-mail address for various reasons, so they have to use their parents account). As comprehensive as it is, the Guide to Advancement isnt super long. Also, Scoutbook units who email a Purchase Order to the Shop may also request that the Shop mail their awards instead of having to pick them up in person. If you used actual dates in the Handbook and Scoutbook for some camping requirement, you might see if was missed in the log. To report advancements by hand: Follow these steps: Log in Advancement Information on Merit Badge Counselor lists/registrations in the Longhouse Council. The awarded status in Scoutbook is more internal to the unit and how they track awarded items (some mark items as awarded as soon as the patch / pin is presented to the Scout, while others wait until a Scout is formally recognized at a court of honor). Scouts who have done this will show up on the Messaging list. From the first knot tied to final hours of service performed, the Scouting experience is a journey like none other. This gathering was previously called a bridge of review. In the 2021 Guide to Advancement, this is now called a board of review, bringing the language in line with Scouts BSA and Venturing. And Cub Scouts packs who are advancing their dens using Scoutbooks (native) Advance Den feature will have the grades automatically advanced. Roster printing . If youre a browser book-marker, thats the page youll want to file away. Not looking for clarity or guidance, but highlighting a system issue (I believe I posted this to the Scoutbook.com portion of the forum. 512-926-6363 You can setup custom labels in Word. To hold a board beyond 24 months, the Scout will need to submit a Belated Rank Application (11.3.0.0). That requirement was made optional during this period. In the meantime, Garys out there slogging in the trenches with the rest of us, and trying to make our lives easier. Capitol Area Council #564, Boy Scouts of America document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); 2020 Capitol Area Council, Boy Scouts of America - All Rights Reserved. Because the board of review date becomes the effective advancement date, boards should be scheduled promptly as Scouts are ready, or set up on a regular basis that assures Scouts are not delayed in beginning time-oriented requirements for the next rank. This request is in the backlog. If the Scout meets the time requirement on a Tuesday and your Board of Reviews are on Monday, the Scout must wait until the following Monday for the Board of Review. In the 2019 version, only a majority vote was required, with the chair casting the deciding vote in the event of a tie. Go into the roster and click theReassign Scouts button. The lessons learned and relationships built in Scouting have been instrumental in the lives of millions of business, civic, and community leaders. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. After you are finished, edit the den again and return it to the original rank. Once youve logged in, you can upload your Scouts advancement information; this information will then sync with the BSAs official membership records (usually within 48 hours). Unit or Sub-unit events added in the future will automatically be added to your calendar on your iOS device. If an Eagle Scout candidate turns 18 on Oct. 15 and qualifies for and receives a six-month time extension, they must complete the remaining requirements by April 15 even though thats actually 182 days. Blue cards arent going anywhere, but the latest Guide (section 7.0.0.2) encourages councils and units to use other innovations such as Scoutbook or computer-generated spreadsheets to track advancement, if they wish. The Leaders will never have access to the Scouts email address or cell phone numbers. Our scouts come from three different school districts and more than 8 different schools, and thats just what I know about. Does it work better with Chrome? New replies are no longer allowed. Third party options will offer the option to print an advancement report, but its not official and youre going to have to transfer your information by hand to the official BSA report in order to purchase awards. Changes here will not be reflected in your Scouts official registration. Probably the best known are Packmaster (for Cub Scout Packs) and Troopmaster (for Scouts BSA Troops); some units in our council have used these products going back to a time before BSA offered Scoutbook as an option. The changes are so minor, that it strains reason that a data migration plan was not part of this change! Once a month Ill produce a report so the Patrol Leaders can see what items they need to plan to do in upcoming meeting/Campouts to get their scouts to their next rank. Once you create your mail merge label template SAVE IT. You can even track Scouts payments to unit fundraising/financial accounts. requirements, they are marked complete (check with the appropriate leader in Parents enter the date the requirement was completed, and the Scout leader marks approved. For example, if you are an Admin you automatically have a Connection with each Scout with Full Control. Same for advancing Bears to Webelos. Troubleshooting for setting up a Scout to use Scoutbook can be found here: https://help.scoutbook.scouting.org/knowledge-base/parent-cant-invite-scout-to-scoutbook/(opens in a new tab), Logging in to Scoutbook for the first time, Viewing Advancements and Marking Requirements Complete, BEFORE MARKING ANYTHING AS COMPLETE, TALK WITH YOUR UNIT LEADERS TO MAKE SURE YOU ARE IN SYNC WITH THEIR ADVANCEMENT PRACTICES, Some of the other things you can access on Scoutbook, https://help.scoutbook.scouting.org/knowledge-base/parent-cant-invite-scout-to-scoutbook/(opens in a new tab), How a Parent Can Connect to Their Scout with Scouting App, Setting up Email Notifications for MBC Member Update (SB), Merit Badge Counselor Automatic Upload to Scoutbook (SB), Scout Not Matched with A Scout On The Official Roster (SB), Using Your Apple or Google Login ID to Login, Log into your own account on scoutBook.scouting.org, Click on your childs Edit Extended Information., Go to the bottom and click Invite xxx to Connect.. Internet Advancement and Scoutbook offer the ability to seamlessly sync your advancement information with BSAs membership database; some third party options can produce a spreadsheet file that you may upload through Internet Advancement or Scoutbook with some extra work on your part. Because the board of review date becomes the effective advancement date, boards should be scheduled promptly as Scouts are ready, or set up on a regular basis that assures Scouts are not delayed in beginning time-oriented requirements for the next rank. At the bottom of the page there is the link to add the Scout. Advancing a Den to the Next Rank in Scoutbook - Scoutbook Knowledge Base Home Scoutbook Scoutbook How To's Scoutbook User and Unit Management Advancing a Den to the Next Rank in Scoutbook Advancing a Den to the Next Rank in Scoutbook To advance a Den in Internet Advancement see the guide here. They ALL went to week-long Summer Camp, and other monthly campouts over the last year, so they all have passed off requirements for all ranks Scout through 1st Class. I would have preferred to have paid for it if they took the $$ and invested in the product. Note that Scoutbook will be modified around March 1 to restore the requirements that were deferred due to COVID. Using a printout of their advancement, enter the requirements that they already have passed off for each 2016 requirement for every 2022 requirement for every rank through first class. Learn More For Parents and Scouts With the Scouting app, it's easier than ever for youth and parents to track advancement and stay connected to their unit! The BOR date is not always the date the rank is earned. ONLINE: scoutingmagazine.org/contact Click Edit Report to make any changesClick Generate Report to get the report to bring to Scout Shop (you can right click and print report if you need a hard copy; Mac Opt Click or 2 finger click; Phone-click on browser functions and select print. 4.2.3.5 Unit Leader (Scoutmaster) Conference This is incorrect. Needs Purchasing Report Scoutbook will now list all palms earned on the Needs Purchasing Report. For example, instead ofdemonstratinghow to display, raise, lower, and fold the U.S. flag (Tenderfoot requirement 7A), Scouts couldtellhow to do it. We will do the BOR on Monday then on day they hit their time will check that requirement as complete. You can print a copy of your advancement report from the platform instead of having to fill one out by hand. See Boards of Review Must be Granted When Requirements are Met, 8.0.0.2. The 2019 version of the Guide to Advancement specified that Scoutmaster conferences should not be held in an online setting.. New features include: The ability for unit leaders to quickly select multiple youth before recording one or more advancements, speeding up data entry. 1. Scout book shows the % of the rank that is completed which is helpful. The BSA doesn't automatically notify everyone using Scoutbook about the extension because it's not an official BSA tool. For more assistance, see the getting started guides here. Inputting them manually? So if I as advancement chair enter something as approved it is automatically added to the Scouts record? Click Upcoming Events to access the full calendar. If a leader shows as a Tiger Den Leader (TL) in Scoutbook, after the transition they will show as a Den Leader (DL) and their Positions page will reflect the change and keep a record of their tenure. Unless it does and I am unaware of it. Its great that there is a way to do things that Scoutbook cant, but it doesnt do any good if users cant tell what it can and cant do. For Scouts BSA, Scoutbook only supports printing Merit Badge pocket certificates. Notes: The requirements for Scout, Tenderfoot, Second Class, and First Class ranks may be worked on simultaneously; however, these ranks must be earned in sequence. This change brings Venturing in line with Scouts BSA, where Eagle Scout is the highest rank, and Sea Scouts, where the highest rank is Quartermaster. If you advance a den twice or for some other reason need to move the den back a rank, edit the den in Internet Advancement. Select the type and the advancement or award to record, and the date. This forum has a treasure trove of great info Scouters helping Scouters! -Click Add calendar. Click on Invite (no invite will be emailed but the Scouts will be moved.). Can the Scoutbook team not transfer the data from Scouts in these categories from the 2016 requirements to the 2022 requirements? ), I havent seen the User Story for these changes, but would bet that no one considered What will the Scoutmaster actually need to DO to make this happen? or How does this change affect the users of this system?. Beginning March 1, 2022, Scouts and Scouters should follow the requirements as written onthis page on Scouting.org1. Im actually disinclined to have such an automated feature, but rather to encourage spending the programming time to create an interface (tabular? I am the Scoutmaster for a newly formed girls troop. My Council has said Scouts can continue working on the old version of Scout through First Class until completing First Class or January 1, 2023, whichever comes first. As you can see, each unit handles how Completed is recorded in Scoutbook a little differently. See the guide here. For merit badges,use this linkto ensure you have the latest and greatest. It only does the Merit Badges. If you have a Scoutbook account or a My.Scouting account you can attach yourself to your scout. I like your idea. Thanks! For Scouts BSA, Scoutbook only supports printing Merit Badge pocket certificates. Looking at the Feature Assistant page here: Feature Assistant - What is it? Internet Advancement is available to unit key three members via my.Scouting.org. -On the left side, find Other calendars and click the down arrow. 02. Now click your childs name (note the examples are for a Cub Scout, but they will be similar for Boy Scouts) This will open the scouts Scoutbook page where you can see the scouts rank, advancements, and awards. I've updated the Advancement Trackers to reflect those changes, and have combined them all into one tabbed Google Sheet that covers everything from Bobcat to Arrow of Light. However, the default set up for Internet Advancement only allows your Cubmaster/Scoutmaster/Advisor, Committee Chair, and Chartering Organization Representative to access the system. Inputting them manually? Webelos dens are not advanced in Scoutbook. When a Scout believes that all the requirements for a rank have been completed, including a Scoutmaster conference, a board of review must be granted. Hope that helps or at least gives you a starting place and keywords you can Google. Parents need to be connected to their Scouts and invited to participate in Scoutbook by the unit Scoutbook administrator. (if the parent doesnt see the button, there are instructions on what to do after the image below.). The BOR date is not always the date the rank is earned. Additionally, the parents/guardians will be copied automatically on any messages / texts to the Scouts. Parents who are also All rights reserved. Yes! We are a new, virtual, Pack and many of our Scouts are also enrolled in a "home" Pack. Many of the changes involved tweaked verbs. To advance a Den in Internet Advancement see the guide here. Austin, Texas 78753 Many of the updates were included in response to frequently asked questions received by the National Advancement Program Team. For the 2021 update, a team of national-level professionals and volunteers went through every word of the Guide to make minor and major revisions. In Scouting, its said that feedback is a gift. We meet on Monday. The Guide isnt meant to be read cover to cover. Scoutbook.com is an internet-based tool that the troop uses for keeping track of our members' contact information, training records, and advancement progress. My interpretation is that you wouldnt have to do that until January 1, but that seems like a question for your council. Not to put words in @GaryFeutzs mouth, but I suspect his goal is to be out of a job as a Scoutbook extension maintainer as soon as Scoutbook gets all of the needed features supported natively. (emphasis added. If they need assistance, they can see our unit getting started guide here. The board of review datenot that of a subsequent court of honorbecomes the ranks effective date. This person must have Internet connectivity and Microsoft Internet Explorer. If you use the Feature Assistant Extension for Scoutbook, a unit Admin can advance all Scouts at once to the next grade level. For Tenderfoot, Second Class, First Class, Star, and Life ranks, members of the unit committee conduct it. Thank you Scoutbook User Advisory Council members for already passing this along. Opinions? If you date First Class 2 months after the Board of Review, then your Scout may not have a Board of Review for Star until 6 months after that date, instead of the prescribed 4 months. It says School information can be quick edited but says nothing about bulk advancing grade levels. That planning is hard to do when they are ALL blank until after the Board of Review. All pending items can be approved at once. MACINTOSH: -In Calendar, choose File > New Calendar Subscription. Log into Scoutbook at http://scoutbook.com, with your Scoutbook or my.scouting.org account credentials then navigate to My Dashboard -> Administration -> My Account -> My Connections and click the new Connect to your Scout link. Then you can adjust meetings or outings to help complete what needs to be done. Watch Cub Chat Live every Friday at 2 p.m. CT on Facebook Live for tips, tricks and ideas to help your den or pack. The BOR is always the last requirement completed and is the date the award is earned. WHAT POSITIONS OF RESPONSIBILITY COUNT? It states that, "a month is a month regardless how many days it has. Temporary Changes to Advancement Requirements Expire February 28, 2022 On March 1, 2022, all temporary changes to Scouts BSA advancement requirements will expire, and Scouts will return to the original, unmodified requirements. Of the outdoor activities, at least two must include overnight camping. (After all, we shouldnt punish a young person if the adults on their board take several months to schedule a time to gather.). Start with Bears and work your way to Lions. You can also check who needs what completed and sometimes they all need the same item.

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